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DocsCheck is a complete AI-powered case management platform for UK immigration professionals. From first document upload to signed representation letter — structured, consistent, and aligned with how UKVI caseworkers assess evidence.
AI document analysis — automatic, on every upload
Every document uploaded to DocsCheck is instantly scored by AI for quality, readability, and completeness. The system checks whether the correct document type was submitted — catching a bank statement filed as a P60, a blurry passport scan, or a document in the wrong language before it reaches UKVI.
Solicitors see a clear quality score, compliance notes, and admin feedback per document — all without lifting a finger.
Complete document lifecycle — upload to approval
DocsCheck applies route-specific document requirements rather than generic checklists. Each visa category — Visit, Spouse, FLR, ILR, Skilled Worker, Asylum — has distinct evidence expectations aligned with UKVI decision-making standards.
Documents are tracked through pending, approved, not approved, and needs-more-info states. Admin feedback is recorded per document, and profile documents (ID, proof of address) are kept separate from visa documents.
Visa-specific document schemas
Route-specific checklists for every UK visa category. Not generic — aligned with how UKVI caseworkers actually assess evidence per route.
Document status tracking
Pending, approved, not approved, needs more info. Admin feedback recorded per document. Every case has a full timestamped status history.
Secure cloud storage
All documents stored on Google Cloud Storage with auto-compression for large files. Multi-tenant data isolation ensures your clients' data is never shared between organisations.
Profile vs visa documents
Identity and proof-of-address documents are stored separately from visa-specific evidence. Reusable across multiple applications without re-uploading.
Document reassignment
When a client's visa type changes, documents are reassigned to the new route requirements automatically. No duplication, no manual migration.
Audit log
Complete log of all admin and staff actions across every case. Every document upload, approval, rejection, and status change is timestamped and recorded.
Collect the right information. Automatically.
DocsCheck's questionnaire system is built on a bank of 600+ pre-built questions, organised by visa type. Questionnaires adapt based on each client's answers using conditional logic — so clients are never asked irrelevant questions, and nothing important is missed.
Progress is tracked in real time. Staff see a questionnaire inbox showing completion status across all active clients — no manual chasing, no missed responses.
600+ pre-built questions
A structured question bank covering every major UK visa route. Questions are reusable across visa types, with guidance text built in for clients.
Conditional logic
Questions appear and disappear based on previous answers. Cross-section dependencies and date/number comparisons are fully supported — handling complex visa eligibility scenarios automatically.
Auto-save & progress tracking
Client responses auto-save as they type — nothing is lost if they close the browser. Completion percentage is visible to both staff and clients at all times.
Questionnaire inbox
Staff see all submitted questionnaire responses in a single inbox — filtered by client, visa type, and completion status. Review and action in one place.
Email invitations
Send questionnaire invitations directly to clients with branded login links. Clients complete on any device — desktop, tablet, or mobile.
Customisable per visa type
Each questionnaire is fully customisable per visa route. Add, remove, or reorder questions. Set required fields. Add guidance notes visible only to clients or only to staff.
Full representation letters. Drafted by AI.
DocsCheck drafts complete representation letters using GPT-4o, pre-filled with your client's data, visa details, and supporting documents. Letters are aligned with UKVI evidence expectations and formatted for submission.
Every letter is version-tracked, editable by the fee earner, and can be emailed directly to the client from within the platform. Case readiness is calculated from document and questionnaire completion before the letter is issued.
AI-generated representation letters
GPT-4o drafts letters using the client's questionnaire data, uploaded documents, and your firm's legal frameworks. Dynamic form fields per visa type ensure the right evidence is referenced.
Version tracking & edit history
Every version of every letter is saved. Fee earners can edit, compare versions, and revert — with a full change history available to administrators.
Case readiness scoring
Before a letter is issued, DocsCheck calculates case readiness from document approval rates and questionnaire completion. Only send letters when the case is ready.
Email directly to client
Letters can be sent to clients via Brevo email delivery directly from DocsCheck. Open and click tracking lets you know when your client has read the letter.
Keep every client moving forward — automatically.
DocsCheck replaces manual chasing with automated, intelligent communication. Staff-client messaging, AI-drafted replies, automated reminders, and email delivery tracking all work together to keep cases progressing without administrative overhead.
Two-way staff-client messaging
Secure in-platform messaging between staff and clients. Email notifications sent automatically when new messages arrive — no client needs to check the portal constantly.
AI-drafted message responses
Staff can generate AI-drafted replies to client messages, drawing on a configurable knowledge base about your firm's processes and the client's case. Edit before sending.
Automated client reminders
Configurable reminders sent automatically when documents are outstanding or questionnaires are incomplete. Smart suppression rules prevent over-communication. Frequency controls from daily to monthly.
Email delivery via Brevo
All outbound emails sent via Brevo with delivery, open, and click tracking. Configurable sender name and email address per organisation. Full email log with timestamp and status per message.
Branded client invitations
Client invitation emails include your firm's branding and a direct login link. Clients don't need to search for the platform — they click and they're in.
Per-client reminder controls
Pause reminders for individual clients when they're on holiday or unavailable. Resume with one click. Reminder history is logged per client for your records.
Run your practice from one platform.
DocsCheck replaces the spreadsheets, calendar apps, and separate billing tools that most practices cobble together. Deadlines, appointments, time tracking, and billing are all built in — giving you a single source of truth for every case.
Deadlines & calendar
Document upload deadlines, submission dates, biometric appointments — all tracked per client. Calendar view across your full caseload.
Time tracking
Staff and AI time tracked per case. Billable and non-billable hours separated. AI usage costs estimated automatically per organisation.
Timesheets & billing
Generate timesheets from tracked time. Invoice clients directly from DocsCheck. Billing dashboard with subscription and invoice management.
Analytics & reporting
Document approval rates, client progress, API and email usage, storage consumption — all visible in the admin dashboard. Cost estimation per month.
Client management
Create and manage client accounts with role-based access. Assign visa types, financial routes, and internal reference numbers. Archive and disable accounts when cases close.
Staff & role management
Admin, staff, billing, and document user roles. Assign clients to specific staff members. Control who sees which clients — assigned only or all clients.
Customisable dashboard
Widgets showing the metrics that matter to your practice. Dark mode supported. Works on desktop, tablet, and mobile.
Organisation branding
Upload your firm's logo. Configure your email sender name and address. Clients see your firm's branding throughout their experience.
Enterprise-grade security for regulated legal practice.
DocsCheck is built for OISC-regulated and SRA-regulated firms. Every security feature is designed around the requirements of regulated legal practice in the UK.
Connected to the tools that matter.
DocsCheck connects to the services UK immigration practices already rely on. A full REST API enables CRM integration with SalesHub Cloud and Pipedrive — create clients, assign visas, and upload documents programmatically.
ElevenLabs powers the AI voice agent for phone intake. UK Parliament Bills monitoring keeps your firm up to date on legislative changes with automated analysis and actionable letter suggestions.
PATCH /api/clients/:id/visa — Assign visa type
POST /api/clients/:id/documents — Upload document
GET /api/clients/:id/logs — Login & email history
POST /api/clients/:id/resend-login — Resend login details
Ready to see it in action?
14-day free trial. No credit card. Full platform access from day one.